CMK Corporation

Privacy Policy

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Privacy Policy

1. About the Privacy Policy

In the handling of personal information about individuals, customers, business partners, employees, and other people for business purposes, we observe laws, regulations, and other rules governing the protection of personal information, and establish relevant rules and systems on a voluntary basis. We work to improve our personal information management system by conducting periodical reviews.

2. Name, address and representative of the entity handling personal Information

CMK CORPORATION
Head office: 6-5-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo
Isao Osawa, President and CEO

3. Acquisition and purpose of use of personal information

We only use the personal information we collect for the following purposes or for other purposes that shall be reported elsewhere or publicly announced. Unless you have given your consent or unless it is permitted under the Act on the Protection of Personal Information or any other relevant laws or regulations, we do not use your personal information for any purpose other than those shown here.

(1)Personal information of persons who kindly supported our survey at exhibitions, events, etc.
 ・Accomplishment of purposes specified at the time of the said survey, etc.
 ・Provision of information about our products, exhibitions, events, etc.
 ・Provision of information about meetings, consultations, etc.

(2)Personal information obtained from business partners
 ・Execution of transactions
 ・Other business communication, etc.
 ・Provision of information about our products, exhibitions, events, etc.
 ・Provision of information about meetings, consultations, etc.

(3)Personal information of persons who applied for job positions
 ・Review of job applications and sending documents about selection results.
 ・Implementation of the hiring and onboarding process

(4) Personal information obtained from officers and employees
 ・Personnel management, labor management, safety and health management, etc.
 ・Notification to public entities (public offices, etc.), inquiries and other necessary procedures

(5)Personal information obtained from shareholders
 ・Communication to shareholders
 ・Response to the enforcement of rights and the fulfilment of obligations in accordance with the Companies Act and other laws and regulations
 ・Clerical and administrative tasks

(6)Personal information obtained through other work-related activities
 ・Facilitation of business operations and delivery of superior products.
 ・Provision of information about our products, exhibitions, events, etc.
 ・Provision of information about meetings, consultations, etc.

We use collected personal information appropriately and do not use personal information in a manner that may facilitate or induce illegal or unjust acts.

4. Safeguarding of personal data

We take necessary measures for appropriate management, the prevention of leakage, etc. of personal information that we handle.

(1)Formulation of basic policy
To ensure the appropriate treatment of personal information, we have established a personal information protection policy that stipulates matters regarding the observance of laws and regulations concerning personal information protection and contact points for complaint handling, among other things.

(2)Establishment of internal rules regarding personal information management
We have established internal rules regarding personal information management in order to collect and use personal information appropriately, manage it safely, and keep it up-to-date.

(3)Systematic security measures
We have assigned persons responsible for the handling of personal information, clarified employees who may handle personal information and the scope of personal information to be handled by said employees, and developed a system for reporting to and liaising with persons responsible in the event of discovery of an actual or suspected breach of laws and regulations or internal rules regarding personal information protection.

(4)Human security measures
We regularly provide education to employees on matters to be considered when handling personal information.

(5)Physical security measures
In areas where personal data is handled, the Company uses employee access control and takes measures to prevent unauthorized persons from viewing personal data.
The Company takes measures to prevent the theft or loss of devices, electronic media, documents and other materials that handle personal information.

(6)Technological security measures
The Company uses access control to limit the scope of persons in charge of handling personal information and the scope of the personal information database they handle.
The Company has adopted various defenses to protect information systems containing personal data from being hacked or infected by malware.

5. Shared use of personal information

To achieve the purposes of use described in 3 above, we make shared use of personal information entrusted to us within the scope described below.

(1)Items of personal information for shared use
All personal information, unless specifically requested by you otherwise.

(2)Scope of companies making shared use
CMK Corporation and domestic subsidiaries

(3)Purpose of use by companies making shared use
Same as in 3 above.

(4)Name of persons responsible for management of said personal information
CMK CORPORATION

6. Provision of personal information to a third party

We may provide third parties with personal information entrusted to us, when your prior consent is obtained regarding the provision of your personal information to third parties or if such provision is based on laws and regulations or otherwise permitted by law.

7. Subcontracting the handling of personal information

When commissioning a third party to handle personal information, we conduct investigations about the third party, conclude an appropriate contract, etc. and take other necessary measures legally required by laws and regulations.

8. Procedures for disclosure, revisions, etc. of personal information

When requested by you for the disclosure, etc. of your personal information (questions and inquiries, revisions, deletions, or cessation of use of your personal information), we respond promptly to your request in accordance with laws and regulations regarding personal information.
When you make or have a representative make a request for the disclosure, etc. of your personal information, please use the following steps.

(1)Please complete the designated form and send it to us by postal mail, by attaching a copy of your identity verification documents.

Mailing address
〒163-1388
6-5-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo
Contact point for personal information, Personnel Dept. CMK Corporation
Identity verification documents
Copy of your driver's license, passport or other document that shows your photo
(document that shows your name and address)
Copy of certificate of residence
(copy made within 30 days of the request for the disclosure, etc.)
Representative's identity verification documents
Copy of the representative's driver's license, passport or other document that shows the representative's photo
(document that shows the representative's name and address)
Copy of the representative's residence certificate
(copy made within 30 days of the request for the disclosure, etc.)
Letter of representation

(2) Method of disclosure
 1. Method of delivery of document
 2. Method of provision of electromagnetic record (CD-ROM)
Method chosen by the disclosure requester from the methods described above;
provided, however, that disclosure by delivery of document shall be made if the designated method requires a large amount of money or if disclosure by the designated method is difficult for other reasons.

(3)Fee
Notification of purpose of use of personal information and request for disclosure of personal information:
Postal stamp amounting to 875 yen
Revisions, additions, deletions, or cessation of use:
No fee shall be charged.

9. Contact points for consultation and complaint about handling of personal information

  • 6-5-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo
    Contact point for personal information, Personnel Dept. CMK Corporation
    03-5323-0231/049-241-8600
    ※9:00-17:00 (except Saturdays, Sundays, and public holidays)

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